Terms and conditions

SUPPLIERS:

  1. HDE convention fee includes the participation at the business meetings forum, airport transfers (on the 16th and the 19th only), social activities, three nights hotel accommodation and meals according to the programme, unless otherwise agreed. Flights are not included.
  2. After submitting this registration form, Buena Vista Forums S.L. will issue an invoice that compromises the supplier company to pay 100% of the total fee, payable to the invoice due date.
  3. If your registration is made within 10 weeks of the event date, the full invoice payment will be required within the next 7 days.
  4. Companies that cancel their participation before 30 January 2020 will receive a refund of 70% of the total amount paid.
  5. Cancellations after the 30 January, are non-refundable and non-transferrable. Companies must pay invoice in full and will not be entitled to any refund if they cancel their participation.
  6. The delegate(s) will not be able to attend the event unless the total fee has been paid in accordance with the stated terms.
  7. No persons other than those officially registered and approved by the organisers may attend any part of the even.
  8. Should HDE be cancelled by the organiser, payments made will be refunded in full by Buena Vista Forums S.L. In the event of unforeseen circumstances, caused by no fault of the organiser, resulting in HDE having to be postponed, monies paid in respect of HDE will be transferred to the rescheduled event.
  9. Travel insurance, visas, vaccinations, personal accident cover and personal liability cover or visa must be arranged independently by delegates. Such matters are not the responsibility of Buena Vista Forums S.L.
  10. The place of jurisdiction shall be the place of business of Buena Vista Forums S.L. The Law of Spain shall apply.
  11. Attendees at HDE agree to the use of all photographs and video material taken at the event being published and utilised in connection with promoting future events organised by Buena Vista Forums S.L.
  12. Buena Vista Forums S.L. reserves the right to modify the Terms & Conditions at any time without prior notice.

 

HOSTED BUYERS:

  1. The participation at the business meetings forum, flights (Economy ticket in regular schedule airline), airport transfers (on the 16th and the 19th only), social activities, three nights hotel accommodation and meals according to the programme, unless otherwise agreed, will be supplied and organised by the organisers: Buena Vista Forums S.L.
  2. Once the organisation has confirmed the attendance of the Specifier at the forum, no cancellation without penalty is allowed within 6 weeks of the forum date. The specifier can substitute their place with another colleague who has a suitable purchasing authority and projects within the company – if the flights for the first delegate have been booked, the specifier company will cover the cost of the flights for the new delegate.
  3. If a cancellation is made within 6 weeks before the event date and no replacement delegate is confirmed, the specifier will have to cover the cost for their flights/train, and other related travel expenses.
  4. No persons other than those officially registered and approved by the organisers may attend any part of the even.
  5. All insurances, including travel, accident etc., must be arranged independently by delegates. Such matters are not the responsibility of Buena Vista Forums S.L.
  6. Visas and vaccinations (where applicable) to be organised by the delegate. If a specifier delegate doesn’t get the visa on time resulting in a cancellation within 6 weeks of the event, the specifier company will be responsible for the cost of the flights.
  7. Attendees at HDE shall agree to the use of all photographic and video material taken at the event being utilised by Buena Vista Forums S.L., in connection with promoting future events should they wish to do so.
  8. In submitting this form you confirm that you have the relevant authority, on behalf of the named company, to enter into this agreement.
  9. Applications will be reviewed and applicants will be confirmed at the sole discretion of the organisers.
  10. Buena Vista Forums S.L reserves the right to modify the Terms & Conditions at any time without prior notice.

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